Pricing
OpsHyv is priced per employee, per month — one number, no per-module invoices, no per-login tax. Four packages, each containing everything below it, so upgrading only ever adds. Start where your company actually is, and let the platform grow into the rest.
⬡The packages
Every plan is billed per billable employee per month, with a monthly minimum that applies while your headcount is still small. Annual prepay takes 15% off the rate and the minimum alike.
🌱Start-Up
Run your back office
$6per employee
per month
$59/mo minimum
$5.10 PEPM billed annually
The core platform
🚀Take-Off
Grow the team
$11per employee
per month
$129/mo minimum
$9.35 PEPM billed annually
Everything in Start-Up, plus
⚙️Systemize
Automate operations
$17per employee
per month
$249/mo minimum
$14.45 PEPM billed annually
Everything in Take-Off, plus
🏆Success
Scale the organization
$24per employee
per month
$399/mo minimum
$20.40 PEPM billed annually
Everything in Systemize, plus
Prices in USD. The monthly minimum applies only while your billable headcount sits below the break-even for that plan.
⬡🌱 Stage one — Start-Up
You've hired your first handful of people. The company already works — but it runs on a spreadsheet, a shared drive, and one person's memory. Nothing is wrong yet, and that's exactly the problem: the day you outgrow it is the day you find out what wasn't written down. Start-Up puts the operating record in one place while the record is still small enough to move.
Command Center · Insights · Calendar
A home dashboard you build from widgets, a cross-module analytics view, and one organization-wide calendar.
Today's tasks, this month's renewals, and the numbers behind them land on one screen the moment you sign in — and the calendar grows new lanes as you unlock modules.
The morning question — what needs me today? — has an answer before the coffee lands.
Team · Org chart · Departments
One record per person, with departments, titles, documents, and a live org chart drawn from your reporting lines.
Change a manager once and the chart, the approvals, and the notifications all follow — no second list to update.
The roster three people edit separately stops being the source of truth.
Compliance
Built-in compliance intelligence covering all 50 states, DC, and local city and county ordinances.
It audits your organization against the rules that apply at your size, in your locations, prices the gaps, and hands each rule to a named owner with a magic-link portal — no extra seats.
You learn you crossed a headcount threshold from your dashboard, not from an agency letter.
Accounts · Contacts
Company records and the people inside them, related to each other and to everything else you keep.
Every note, document, and task about a customer hangs off one timeline that anybody with permission can read.
Your customer history stops living in one salesperson's inbox.
Assets · Insurance · Warranties
Equipment tracking with assignment history, plus insurance policies and warranties with their renewal dates.
Every laptop, vehicle, policy, and warranty has an owner, a date, and a reminder that fires before the date does.
Nobody discovers a lapsed policy at claim time, or a warranty a week after it ran out.
Tasks & Approvals
Assignable work items with checklists, due dates, and approval steps — on the record they belong to.
Compliance gaps, renewals, and onboarding steps write their own tasks into the same queue your team already works from.
"I'll remember" stops being the process.
⬡🚀 Stage two — Take-Off
Ten became forty. You're hiring continuously, half the team is in the field, and customers now email a shared inbox that nobody owns. The work didn't get harder — the coordination did. Take-Off adds the machinery for bringing people in, tracking the hours they work, and answering everyone who asks for something. Everything from Start-Up comes with you, untouched.
Recruiting · Onboarding & Offboarding · Docs
A full ATS with a public careers board and offers, a 51-jurisdiction onboarding journey engine with e-signed W-4, I-9, and W-9, and a company document library with acknowledgment tracking.
A candidate becomes an employee in one continuous flow — offer accepted, forms signed, policies acknowledged, equipment assigned, first-day tasks queued — with the right state paperwork selected for you, and the reverse flow ready for the day someone leaves.
New hires arrive ready to work, and the file is complete before anyone asks to see it.
Time Clock · Kiosk
Punch in and out from a phone or a shared-device kiosk, manual timesheets for the exceptions, and a manager approval step.
Hours land against the person, the day, and the approval that released them, with the variances flagged instead of buried.
Payroll stops being a week of reconstruction from texts, memory, and goodwill.
Leads · Opportunities · Proposals · Quotes · Contracts
One pipeline from first touch to signature, with e-signable proposals and contracts at the end of it.
The lead, the quote, and the contract are built from the same account and contact records you already keep — so nothing gets re-typed, and the signed version lives on the customer's timeline.
Your pipeline number and your customer record finally agree with each other.
Cases · Chat
A case desk with queues, intake routing, and an email-to-case reply desk, plus team chat with channels, DMs, mentions, and file sharing.
Inbound email becomes a tracked case with an owner and a clock, and the conversation about it happens beside the record instead of in a private thread nobody else can find.
"Who's handling this?" becomes something you look up, not something you shout.
⬡⚙️ Stage three — Systemize
A hundred people, several sites, and a schedule that changes twice a day. The work is well understood by now — what's expensive is the coordination around it: covering shifts, chasing receipts, running the same process a slightly different way each time, and closing books from a shoebox. Systemize is where OpsHyv stops being a system of record and starts being the thing that runs the day. All of Start-Up and Take-Off comes with it.
Shifts · Time Off & PTO
A scheduling board with templates, an open-shift marketplace, availability, attendance, and PTO balances with accrual and carryover.
Schedules are built against real availability and approved time off, and checked against fair-workweek and sick-leave rules where your jurisdictions have them.
The schedule stops being a whiteboard photo in a group text.
Playbooks
SOP runbooks with a 500-template library, step dependencies, decision branching, and SLA escalations.
Your best process becomes a launchable run with owners and due dates, and a hub that shows every run in flight and every step that's late.
Quality stops depending on which manager happened to be working that day.
Accounting · Billing & Invoices · Expenses
Double-entry general ledger, AP bills, bank reconciliation, financial statements, customer invoicing, and employee expense reports.
Invoices, payments, bills, and reimbursements post to the ledger as they happen, so the trial balance is live rather than reconstructed.
Month-end becomes a review instead of an excavation.
Scan
AI document understanding across 27 document types — invoices, receipts, résumés, bank statements, tax forms, business cards.
Photograph or upload it and Scan reads it, then files it into the right record with the fields already filled in — including straight from a chat message.
The pile of paper becomes data without hiring someone to type it.
Broadcasts · Campaigns
Email marketing with audiences, consent handling, delivery and open tracking, plus go-to-market campaign management.
Segments are built from the customer records you already maintain, and the platform remembers who opted out — everywhere, permanently.
Marketing runs on the same truth as sales, service, and finance.
Software · Vendors
SaaS subscription and seat tracking, alongside vendor records and the executed contracts that govern them.
Every licence, renewal date, owner, and seat nobody has logged into sits in one list with a date attached.
You cancel the seats you don't use instead of renewing them by default.
⬡🏆 Stage four — Success
Several hundred people, more than one legal entity, and a benefits programme with real money in it. At this size the risk isn't effort, it's drift — the handbook that no longer matches the plans, the review nobody documented, the project delivered outside the system that sold it. Success closes the last loops so the company reads as one company. Everything from the three stages below is already in it.
Benefits · Generated Docs
Plans, open enrollment, FSA / HRA / HSA, ICHRA, COBRA, and ACA reporting — beside a document engine that builds your handbook from 500 ready policies and 51-state addendums, plus SPD and WRAP generation, redlining, and e-sign envelopes.
The plan configuration you administer is the same configuration your SPD, WRAP, and handbook are written from — then distributed for signature and acknowledgment, and flagged when a change makes a document stale.
Your documents can't drift away from your plans, because they're generated from them.
Performance
Review cycles with reusable templates, plus disciplinary tracking held in encrypted records.
Reviews run on a schedule against the org chart you already maintain, and sensitive notes stay behind PII permissions instead of in a manager's private folder.
Promotions and terminations have a documented history standing behind them.
Projects
Boards, portfolios, workload views, automation, intake forms, and a client guest portal.
The deal you closed becomes the project you staff — on the same accounts, the same people, and the same time data — with the client watching progress through a portal instead of asking for a status call.
Delivery stops being a separate tool with a separate version of the truth.
Org Groups · Partners
Multi-entity rollup across sibling organizations, plus partner relationship records for the people who are neither customers nor vendors.
Each location or legal entity keeps its own workspace and its own boundaries, while leadership reads them together as one group.
You stop rebuilding the group picture in a spreadsheet at the end of every month.
⬡Included everywhere
Some platforms charge for the plumbing. These are on every plan, from the first employee on Start-Up to the ten-thousandth on Success — because a record without an audit trail, a search box, or somewhere to put the file isn't really a record.
No add-on, no enterprise tier, no asterisk.
⬡Module by module
Packages are cumulative: a module included at one plan stays included at every plan above it. The ringed check marks the plan where each module first arrives.
✓ First arrives here ✓ Included – Not on this plan Add-on Available as a paid add-on
| Module | 🌱 Start-Up$6 PEPM | 🚀 Take-Off$11 PEPM | ⚙️ Systemize$17 PEPM | 🏆 Success$24 PEPM |
|---|---|---|---|---|
| ⬡Work OS | ||||
| Command CenterHome dashboard with customizable widgets | ✓ | ✓ | ✓ | ✓ |
| InsightsCross-module analytics overview | ✓ | ✓ | ✓ | ✓ |
| Tasks & ApprovalsAssignable work items, checklists, sign-offs | ✓ | ✓ | ✓ | ✓ |
| CalendarOne org calendar; lanes appear as modules unlock | ✓ | ✓ | ✓ | ✓ |
| ChatChannels, DMs, mentions, reactions, file sharing | – | ✓ | ✓ | ✓ |
| PlaybooksSOP runbooks, 500-template library, SLA escalations | – | – | ✓ | ✓ |
| ProjectsBoards, portfolios, workload, automation, client portal | – | – | – | ✓ |
| Org GroupsMulti-entity rollup across sibling organizations | – | – | – | ✓ |
| ⬡Customers & Sales | ||||
| AccountsCustomer account records with full history | ✓ | ✓ | ✓ | ✓ |
| ContactsThe people at your accounts, and how they relate | ✓ | ✓ | ✓ | ✓ |
| CasesQueues, intake routing, email-to-case reply desk | – | ✓ | ✓ | ✓ |
| Sales PipelineLeads, opportunities, proposals, quotes, e-signable contracts | – | ✓ | ✓ | ✓ |
| BroadcastsEmail marketing: audiences, consent, tracking | – | – | ✓ | ✓ |
| CampaignsGo-to-market campaign management | – | – | ✓ | ✓ |
| PartnersPartner relationship records | – | – | – | ✓ |
| ⬡People & HR | ||||
| TeamRoster, org chart, departments | ✓ | ✓ | ✓ | ✓ |
| ComplianceBuilt-in compliance intelligence for all 50 states, DC, and local ordinances — exposure, audits, evidence locker, delegation portal | ✓ | ✓ | ✓ | ✓ |
| RecruitingFull ATS, public careers board, offers, background-check flow | – | ✓ | ✓ | ✓ |
| Onboarding & Offboarding51-jurisdiction journeys, e-signed W-4 / I-9 / W-9, new-hire portal | – | ✓ | ✓ | ✓ |
| PerformanceReview cycles, templates, encrypted disciplinary records | – | – | – | ✓ |
| BenefitsPlans, enrollment, FSA / HRA / HSA, ICHRA, COBRA, ACA reporting | – | – | – | ✓ |
| ⬡Time & Attendance | ||||
| Time ClockPunch in/out, manual timesheets, approvals, shared-device kiosk | – | ✓ | ✓ | ✓ |
| ShiftsScheduling board, templates, open-shift marketplace, availability, labor | – | – | ✓ | ✓ |
| Time Off & PTOBalances, accrual, carryover, jurisdiction sick-leave presets | – | – | ✓ | ✓ |
| EVV — Electronic Visit VerificationGPS / geofence visit verification, care tasks, aggregator export | – | Add-on | Add-on | Add-on |
| ⬡Operations | ||||
| AssetsEquipment and asset tracking with assignment history | ✓ | ✓ | ✓ | ✓ |
| InsurancePolicies and warranties, with renewals and coverage links | ✓ | ✓ | ✓ | ✓ |
| ScanAI document understanding across 27 document types, filed into the right record | – | – | ✓ | ✓ |
| SoftwareSaaS subscription and seat tracking | – | – | ✓ | ✓ |
| VendorsVendor records and vendor relationships | – | – | ✓ | ✓ |
| ⬡Finance | ||||
| Billing & InvoicesInvoice your customers, payments, reminders, recurring billing | – | – | ✓ | ✓ |
| ExpensesEmployee expense reports with receipt capture, approval, reimbursement | – | – | ✓ | ✓ |
| AccountingDouble-entry general ledger, AP bills, bank reconciliation, financial statements | – | – | ✓ | ✓ |
| ⬡Documents | ||||
| DocsCompany document library, storage presets, acknowledgment distribution | – | ✓ | ✓ | ✓ |
| Generated DocsHandbook builder with 500 policies and 51-state addendums, SPD/WRAP generation, redlining, e-sign envelopes | – | – | – | ✓ |
On a narrow screen, the table scrolls sideways.
Want to see a module up close? The pillar pages walk through Compliance, Onboarding, Time & Schedules, Benefits, the Handbook Studio, and Playbooks with live product captures.
opshyv.com/whyhyv →⬡Add-ons
Four things sit outside the per-employee rate — because they carry a real cost per use, or because only some industries need them at all. Nothing else is metered.
⬡Questions
A billable employee is a person record of type employee or contractor whose status is active — not inactive, and not an applicant. That's it. If someone leaves and you mark them inactive, they stop counting on the next bill while you keep their record and their history.
No. You're billed per person you operate, not per login. Job applicants in your ATS, customer contacts in your CRM, guest portal users, magic-link compliance owners, and additional admin logins are all free. Adding a second manager to the workspace never changes your bill.
Prepay a year and take 15% off — the per-employee rate and the monthly minimum both. Systemize at $17 PEPM becomes $14.45; Start-Up's $6 becomes $5.10. Headcount is still trued up as it changes, so growing mid-year doesn't cost you the discount.
Yes — and trials run at full Success-level access. You evaluate every module, including Benefits, Generated Docs, Projects, and Performance, before deciding which tier your company actually needs. No feature is hidden behind the plan you haven't bought yet.
Any time, in both directions. Because the packages are cumulative, upgrading only ever adds — nothing you already use moves or changes shape. Your existing records, settings, and audit history carry straight across.
Nothing is deleted. Modules above your plan simply stop appearing, and their automations stop running. Every record stays exactly where it was, and it all reappears — intact, with its timeline and audit trail — the moment you upgrade again.
EVV rides on the Time Clock, so you need Take-Off or above, then add EVV at +$4 PEPM per caregiver. Turn it on for the caregivers who need verified visits; the rest of your workforce is unaffected and unbilled for it.
⬡The bottom line
One data model, one audit trail, one login — and a price that moves with your headcount instead of with how many silos you've had to rent this year.